
OCR Solution: A Must-have for Every Business to Automate Workflows

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Moving documents and files from one format to another is necessary during transactions and business deals. Occasionally, PNG, JPEG, or PDF formats are quite practical for mailing and saving written content, but how is it processed, read, and edited through machine programs?
As businesses are moving to a paper-free world, digitising handwritten content is essential to store the data and make it available when needed. Traditionally, it was done through transcription which was a time-consuming and high-budget task.Â
This is where Optical Character Recognition (OCR) steps in, facilitating businesses and individuals in scanning images of handwritten, typed, or printed text and converting it into editable form. It is projected that the global market value of OCR will reach $39,655 million by 2030.Â
OCR technology, a step towards digitisation, has many immediate and long-term benefits. Here are six ways in which an OCR enhance the efficiency of businesses in this modern age:
Searchability is essential when working with piles of data files. One might have an archived report of thousands of pages that contain all the details about the performance of customers or businesses. Finding the details manually and checking every page may take forever. Optical character recognition helps to search the relevant information from those pages using keywords. Gone are the days when people used to transcribe documents as OCR now helps to convert files into HTML, Word, or Excel formats quickly. Then, one can copy-paste data or edit any typos easily.Â
Retrieving information from documents manually is time-consuming and prone to human errors. Using OCR software, businesses can cut down costs as they are not required to hire a workforce to fix those mistakes manually, rather saving time for workers to do urgent tasks that need more attention. Furthermore, the probability of making any error is also reduced with OCR.Â
OCR software helps businesses reduce costs in a significant way. As there is less paperwork means fewer employees and fewer training costs. Secondly, as the files are stored in digital versions, there is no need to buy expensive cabinets to store these files.
Natural disasters like theft and fires can destroy the data stored in files or documents. However, saving them in digital format protects customers and businesses from these risks. This is where an OCR solution proves to be a promising solution, protecting companies from different types of malicious attempts and cyberattacks.
OCR not only facilitates enterprises in converting text into editable form but also helps automate workflows. For example, Document Management System (DMS) is instructed on identifying documents and directing them to respective individuals for processing. This minimises any delay in daily business operations.
Data entry is a repetitive and boring task that challenges an employee in an unproductive way. Such tasks not only result in misfiled data but also impact workers’ sanity. OCR software does these tasks and as a result, businesses have more satisfied employees who can focus on other projects that require their attention. Moreover, satisfied employees portray the brand’s positive image in the market and take it to greater heights.  Â
From extracting information from documents to automating business workflows, OCR is helping companies in their daily operations. Here is how:
For businesses who want to go paper-free and contribute to a sustainable future with minimal investment, Shufti Pro is their go-to option.Â
Here is what Shufti Pro’s OCR solution brings to the table:
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